Quick Check — Mentara Limited

Company Overview

To help us assess your situation accurately, we begin with a few foundational details.

1. Which industry does your company operate in?

Service Trade Craft / Production Logistics / Technology Other

Please select an option.

2. How many employees currently work in your company?

1–5 6–15 16–30 More than 30

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3. What is your role within the company?

Owner / Managing Director Senior Manager Project / Department Lead

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Pressure & Time Drains

Where do you and your team lose the most time and energy?

4. Where do you currently experience the greatest pressure in your daily work?

Multiple selection possible

Too many operational tasks Too little time for planning / leadership Unclear responsibilities Information chaos Staff shortages Visibility / marketing / social media is time-consuming or unstructured Other

5. Which activities regularly consume the most time for you or your team?

Multiple selection possible

Emails / coordination Customer enquiries / support Documentation / administration Quotes / invoicing Internal coordination Marketing activities (social media, content, newsletters, website) I'm not sure

6. Do you feel that important tasks are regularly left unfinished?

Yes, regularly Occasionally Rarely No

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Structure & Processes

How well are your workflows documented and independent of specific individuals?

7. How clearly are workflows and responsibilities defined?

Very clearly Partially clear Rather unclear Heavily person-dependent

Please select an option.

8. What happens in your business if a key person in the office (e.g. in administration or project management) is suddenly absent for an extended period?

The system runs seamlessly, as all processes are clearly documented. There are delays, but others can manage to figure things out. Critical – valuable knowledge exists only in that person's head; we would face a serious problem.

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If knowledge is heavily person-dependent: Which activities are primarily affected?

optional

9. How are your current workflows (e.g. writing quotes, client onboarding, data entry) managed within your team?

Everything runs on habit and word of mouth – there are almost no written guidelines. There are occasional checklists or notes, but they are rarely kept up to date. We have clear, documented standards that everyone follows.

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10. Are processes actively designed or have they simply evolved over time?

Actively designed A mix of both Mostly evolved historically

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Tools & Working Methods

Which digital tools do you use, and how is your information management structured?

11. Which tools are currently primarily used?

Multiple selection possible

Email Google Workspace / Microsoft 365 CRM system Project management tools (e.g. Trello, Asana) Industry software / ERP I'm not sure

12. How is information stored and managed within your company?

Primarily centralised Partially centralised, partially distributed Heavily distributed / person-dependent

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Attitude Towards AI & Automation

What is your personal attitude towards Artificial Intelligence and automation?

13. What is your current attitude towards Artificial Intelligence?

Curious, but barely used it yet Uncertain, tried a few things Sceptical Against it Already actively using it

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14. If already active: How systematically are you using AI?

Optional

Occasionally (e.g. for texts, ideas) Regularly, but selectively Systematically in fixed processes Not applicable / Hard to say

15. What currently prevents you the most from using AI more heavily?

Multiple selection possible

Lack of understanding Lack of time Data protection / security concerns Fear of making wrong decisions No suitable contacts No clear benefit visible

16. Which statement best describes your current priority?

I want to understand before I decide I want quick relief I want to avoid risks I want more structure in my daily work

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Assessment & Contact

Finally, we'd like to understand what you want to achieve first – and how we may contact you.

17. Looking at your biggest bottleneck: what outcome would you most like to achieve there first?

Operational resilience: Document processes so they function independently of specific individuals. Time savings: Noticeably accelerate routine tasks (such as data reconciliation, emails, reports) through intelligent systems. Relief: Free myself or my team from operational minutiae so we can lead strategically again. Error reduction: Seamless processes where no customer enquiry or deadline is ever missed.

Please select an option.

18. Would you like to receive a brief personal assessment in addition to the automated summary?

Yes, in a brief conversation No, the summary is sufficient

Please select an option.

Your Name & Position

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Name of Your Company

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Your Business Email Address

Your assessment will be sent to this address.

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Your answers are evaluated with the help of an AI-assisted system. This does not constitute automated individual decision-making within the meaning of Art. 22 GDPR – the results are intended solely for your own orientation.

Submission failed. Please try again or contact us directly at info@mentara.ie.

Company Overview

Pressure & Time Drains

Structure & Processes

Tools & Working Methods

Attitude Towards AI & Automation

Assessment & Contact

Thank you for your answers.